When submitting manuscripts, please include two hard copies (photocopies will suffice) of each illustration and one printed copy of the text. Tables should be submitted as Word Documents and not as Excel Files. Please do not send us manuscripts "mark-up" mode. Texts may be sent by attachment (please send .doc, not .docx file) but we need a hard copy of any pages containing special characters and Greek, Hebrew, Russian and other languages using different scripts. We work on a Mac.
Illustrations should not be sent by attachment; rather, images should be sent on a CD or in hard copy as photographs, drawings, plans, and transparencies (slides). Please do not ask us to download images from other sources. We prefer that authors do not scan images which were originally prepared in hard copy or as traditional photographs and slides; we prefer to scan them ourselves or the printer will scan them. When providing digital images, ensure that the resolution is well above 300 dpi measured according to the desired final size of the printed image.
See below for how proofs will be handled.
JRA stylesheet guidelines for authors:
The Citation Style sheets for JRA, systems A and B, are both in online repositories. This will allow direct installation of the citation styles.
For Zotero users, see:
For Mendeley users, see:
Photographic images must be at 300 dpi or higher and should be saved as TIFF or as EPS files.
Drawings (line art) should be at 1200 dpi and saved as TIFF or EPS files that are not newer than Illustrator version CS4. Gray screens can be no less than 15% black and all lines must be 0.5 pt or thicker.
Please do not send Adobe Illustrator files (.ai) as our version may not then be compatible with your art. In Illustrator, under the file menu please choose "Export…" At the bottom of the window that opens, under "Save as type:" select TIFF from the drop down menu. In the new window of TIFF options, please select Grayscale from the drop down menu and Resolution: High.
Please do not scan images from previously printed materials. Send the original image.
Please do not send high resolution digital images by electronic transmission. This is due to the slow speed of our telephone lines. It is much easier for us and for the printer to be able to work from your CD. Please do not ask us to download large image files from Dropbox or other ftp sites.
Please include paper copies of all images at their suggested size, along with your submitted manuscript (these copies do not need to be high quality if the originals are being supplied in digital form on a CD).
We can also accept traditional photographs and traditional line-drawings and traditional transparencies. There is no need for you to digitize them as well if you prefer to send photographs or transparencies.
The maximum print area available for drawings/images in our 8 and a half x 11 inch books (namely, supplements which do contain very large illustrations) is 6 and three-quarters inches wide x 9 and a quarter inches high (portrait).
After acceptance, how proofs will be handled
Each contributor will see two sets of proofs (straight text proofs; then final page proofs in layout with images inserted). The editor of supplementary volumes should send both sets of proofs to their contributors. We will send to the annual author or to the supplement editor the final page proofs (layout) in hard copy. Every contributor should approve his or her proofs before the book is printed. Please do not send us lists of corrections in emails. All the pages with corrections written on by hand should be returned to JRA in hard copy by the author for an article or review in the annual or by the supplement editor in a single package, along with a CD containing any replacement images. After they have all arrived we will schedule the entering of the final corrections. (The presence of the final corrected pages makes it far easier for us to double-check that everything is correct before it goes to the printer, as opposed to having to locate and work through many emails, one sometimes superseding another).
of the book
Digital versions of articles and reviews or chapters in
supplements are not available or circulated in advance of the
publication of the printed books. This is to ensure that the
subscribers will be the first to receive the new material.
For articles in the annual we provide 20 free offprints by mail. Please note that low-resolution pdfs will not be created until a year after the publication date. For reviews in the annual we provide the author with a free PDF.
Please do not put PDFs of JRA articles and reviews up on
unprotected or open access websites or on academia.edu.
Subscribing institutions are able to obtain digital access to
the current issues as part of their subscription and to back
issues in perpetuity after paying a single fee to CJO.
For a single-author supplement the author will receive
2 free copies of the whole book and may purchase up to 5 more
at half price.
For a multi-author supplement with its own editor, one editor will receive 2 free copies of the whole book and may purchase up to 5 more at half price. For supplements where the total number of contributors is not more than 10, each contributor will receive 1 free copy of the whole book and may purchase up to 2 more at half price.
Please note that in the case of the supplementary volumes pdfs are not created for authors or available for sale. Digital copies of the supplementary series or of parts of a supplement are never available.
In case of a major sponsorship or subsidy of a supplement beyond the costs provided for colour plates, arrangements can be negotiated for the sponsor to receive a certain number of copies of the book.
If you have any questions, please e-mail us at JRA@journalofromanarch.com.